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Word

Here is a link to the Word Hot Keys (ie: shortcuts)

File

If you are going to be working on multiple files, you can open them all at once by clicking on open and then holding down Ctrl to select multiple files.
You can save the document as a new version by clicking on Versions in the file menu. This also allows you to see if other versions have been saved, when they were saved and who saved them.
Use Page Setup to change the orientation of your paper and to change the margins. You can also customise the paper size if you are printing on non-standard paper.
The 'Send to' option allows you to email or fax the document you are working on. You can also send the document to PowerPoint where it can be changed into a slideshow presentation.
At the bottom of the 'File' menu, there is a list of the four most recently used documents. Click on these to open them.

Edit

To select a single word double click on it. To select a sentence, click at the start of the row.
To delete everything in a document, Select All (Ctrl+A) and then hit the Delete key.
To go back more than one move at a time, click on the down arrow next to the undo icon. Simply click on the number of actions you want to undo. The repeat icon works in a similar fasion.

View

To see how your work looks on the page, click on 'View' and then choose the 'Page Layout' option. If you choose this option, when you zoom in it gives you the option to view 'Whole Page'.
If prefer to use icons to format your tables and pictures, click on 'View' and then go to toolbars and choose the 'drawing', 'picture' or 'Tables and Borders' toolbar.
If you are editing a long document, try clicking on 'View' and 'Document Map'. This allows you to navigate the document with ease.
To insert a header or footer, click on 'View' and then 'Header and Footer'.
If you want to use the full screen while you work, choose 'View' and then 'Full Screen'. To get the rulers and toolbars back, hit escape.

Insert

If you are working with columns and want to jump to the next column, insert a column break by clicking on Insert, then Break and then select column break.
To change the look of your page numbers, click Insert, then Page Numbers, then Format and finally select the format that you want.
If you need to insert a greek symbol in your work, click on Insert then symbol and select the symbol you require. To spice up your document try inserting dingbats and wingdings (just change the font at the top left hand corner to do this).
If you need to insert all of the infomation from another file into your current document, you can do this by going Insert and then File. This automatically inserts the text (and formatting) of the file into your current document.

Format

To preview the available fonts on your computer, click Format and then click on Font.
To make documents, poster and brochures look interesting without using word art, try some of the other available effects such as Shadow, Emboss and Engrave (click Format and then Font to access these).
To set a font as the default click on Format, then click on Font. Select the font and font size that you want to make the default and then click on the default button at the bottom left of the screen.
To expand or condense text (ie: stretch it out or shrink it so that letters are really close together), click on Format and Font, then select the Character Spacing tab and increase or decrease the spacing as desired.
To customise your bullets, click Format, Bullets and Numbering and select the Bullet tab. Click on one of the available bullets and then click on the Customise button at the bottom right hand corner of the box. Then select Bullet and choose the symbol that you would like for your bullet. To increase the size of the bullet, click on Customise, Font and then select the desired font size.
Numbers can be customised in the same way as bullets. The options allow you to change the numbering style and start a list from any number.
If you want the legal style of numbering, click on the Format, Bullets and Numbering and then select the Outline Numbered tab. Click on the More button and then tick the legal style box.
If you want to change the background colour of a certain piece of text but you don't want a border around it, click Format, Borders and Shading and then click on the Shading Tab and select the desired colour.
To insert leader dots, place your tab where you want it and then key in your text. When you are done, you will have words separated by large spaces where you tabbed across the page. To join the words with leader dots, dashes or lines, click on Format, then Tabs and then select the desired style. Click set and then click OK.
If you want a fancy first letter, click Format and then Drop Caps. Click the option that suits the document you are working on best.
To change case (for example if your caps lock key was on and you did not realise it), click Format and then Change Case. Click on the option that you need.
To assign a shortcut key for your favourite style, do the following: Click format, then select Style from the dropdown menu. Choose Modify and then click 'Shortcut key'. Type in the shortcut sequence. Click Assign and then close.

Tools

When you delete or insert text, Word can automatically adjust the spacing around the text. For example, Word can remove an extra space before a period or add a space between two words. On the Tools menu, click 'Options', and then click the 'Edit' tab. Finally select the Use smart cut and paste check box.
To change the language on your computer, click on Tools and then Set Language. This option allows you to change form American English to New Zealand English (handy if you are going to spellcheck your work).
To turn off Autocorrect, click on Tools and then select Autocorrect. Uncheck the relevant boxes. You can turn off Autoformat at the same time by going to the Autoformat tab and making the desired changes.
To keep track of the changes that you are making in a document, go to Tools and then select Highlight Changes. Clicking on the options button allows you to see how word indicates that something has been inserted, deleted or formatted.

Table

To merge cells together (ie: Make two or three cells into one) highlight the cells concerned and click on Table and then Merge Cells.
Splitting is the opposite of merging and can be used to insert extra cells into a table with ease. Caution: Splitting is best done to empty cells, otherwise you risk losing the information in the cells that you split.
To center a table horizontally on a page, click Table, then Cell Height and Width and then select Center.
To convert a table into text, click on Table and then Convert Table to Text. If you want to convert text to a table, select the text and then click on Table and you will see the option 'Convert Text to Table'
If you only want certain gridlines to appear in our table, select the cells concerned and then use the border tool in the format toolbar to insert the gridlines you want. For more options, use the 'Borders and Shading' options available from the Format menu.

Windows

If you have multiple documents open at the same time, you can flip between them by using the 'Window' menu at the top of your screen. This makes it easy to copy and paste between documents.

Word

File

Edit

View

Insert

Format

Tools

Table

Windows

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